RFP/Call Number: RFP KTRW-001
Issuance Date: Wednesday September 16, 2025
Deadline for Questions: September 25, 2025
Deadline for Offers: September 30, 2025, 11:59pm
Description: Request for Proposal to Construct selling points and carrot washing stations in Musanze and Nyabihu districts.
Funded By: Kungahara Project funded by European Union through Rikolto SON.
Implemented By: Kilimo Trust Rwanda
Contact email: procurement@kilimotrust.org
Background information
Kilimo Trust (KT) is a not-for-profit organization working on agriculture and agribusiness for development and creation of employment opportunities across East Africa (Rwanda, Uganda, Kenya, Tanzania, and Burundi).
Kilimo Trust Rwanda is implementing the KUNGAHARA Project, a 3-year initiative (2024-2026) implemented in Musanze and Nyabihu Districts to boost the production and consumption of healthy, sustainable, and nutritious food in Rwanda’s North-western Region with focusing potatoes, vegetables and fruits produced using regenerative and other sustainable production practices with funding from the European Union through Rikolto SON.
Through KUNGAHARA Projects, Kilimo Trust Rwanda invites bids from eligible bidders / companies to construct the Selling Points and Carrot Washing stations in Musanze and Nyabihu Districts which aim to facilitate post-harvest management and access to markets as well as food safety for producers and consumers of fruits and vegetables. The call for expression of interests is in two lots whereby Lot_1: one is comprised of the works for selling points in Musanze (1) and in Nyabihu (1) and Lot 2:_ Construction of two carrot washing stations in Musanze (1) and in Nyabihu (1).
Instructions to bidders.
2.1 Site visit
For the interested bidders, a Compulsory site visit is scheduled on Thursday 25th September 2025 at 10:00 am for selling point in Mukamira Sector and at 01:00 pm for carrot washing station in Jenda Sector whereby the visit in Musanze is scheduled Friday 26th September 2025 in Musanze District respectively at 09h00am for selling point and 11h00am for carrot washing station. The visit will be led by Kilimo Trust Rwanda, and contact phone number to confirm the set off venue is +250 780208285. Kilimo Trust will not reimburse bidders for inspection costs.
2.2 scope bid
Kilimo Trust though KUNGAHARA Project invites all eligible bidders to submit their bids for the tender of construction works of selling points and carrot washing stations in Musanze and Nyabihu District as detailed in above specifications and drawings to facilitate post-harvest management and access to market as well as food safety for producers and consumers of fruits and vegetables.
2.3 Duration of the work
The work will be done within two months from the date of signing the contract, probably starting in October 2025.
2.4 Bidder eligibility criteria and documents to be submitted.
Interested bidders must demonstrate their ability to meet the terms and obligations of the Contract and to this end their offers must provide the required documents as follows:
1. Bidding letter addressed to the Procurement of Kilimo Trust.
2. Priced Bill of Quantities with clearly quoted unit prices (VAT inclusive, exclusive or exempted).
3. Registration Certificate issued by RDB.
4. Valid Clearance Certificate issued by Rwanda Social Security Board (RSSB),
5. Valid tax clearance issued by Rwanda Revenue Authority.
6. Similar works (selling Point, Carrot washing, pumping water by using solar powered energy) proven by good completion certificate and its contract.
7. Certified financial statement of the year 2024
8. Good standing offered by RDB
9. The proof of EBM Possession.
10. Timeline for construction works.
Note that:
-Evaluation and selection method for those who will be allowed to pass the evaluation and selection step is Quality-Price-Experience and Delivery-Based method. See Appendix 1
-Submission of all administrative documents listed above is mandatory and non-submission of one of the said documents will cause the rejection of the offer.
-A bidder can apply for one or two lots but shall not be awarded more than one Lot. Award will be made to the LOWEST COMBINATION of responsive bids for the two Lots.
2.6 Submission and Deadline
All required documents must be written in English and submitted electronically in one folder to procurement@kilimotrust.org not later than Tuesday 30th September 2025 at 5:00 PM Rwanda Time.
More details about BoQ template, drawing of proposed facilities and checklist for evaluation criteria are on attachment. Late bids will be rejected.